Privacy Policy

Exisle Publishing Pty Ltd
Website: ExislePublishing.com

Last updated: May 10, 2026

1. Introduction

Exisle Publishing Pty Ltd (“Exisle”, “we”, “us”, or “our”) is committed to protecting your privacy and handling your personal data transparently and securely.

This Privacy Policy explains how we collect, use, store, and share your personal data when you:

  • Visit our website
  • Submit manuscripts or proposals
  • Contact us
  • Engage with our services, authors, or publications

We comply with applicable data protection laws, including the General Data Protection Regulation (EU) 2016/679 (“GDPR”) where applicable.

2. Data Controller

Exisle Publishing Pty Ltd is the data controller responsible for your personal data.

Contact:
Email: [email protected]
Address: Level 3, 71-73 Archer Street, Chatswood, New South Wales, 2067, Australia.

3. Personal Data We Collect

We may collect and process the following categories of personal data:

a) Contact Information

  • Name
  • Email address
  • Phone number
  • Postal address
  • Professional affiliations

b) Submission Data (Important)

When you submit a manuscript, proposal, or related material, we may collect:

  • Author name(s) and biographical information
  • Contact details
  • Manuscripts, proposals, and supporting documents
  • Synopses, pitches, and creative concepts
  • Correspondence relating to the submission

c) Website Usage Data

  • IP address
  • Browser type and device information
  • Pages visited and interaction data
  • Cookies and analytics data

d) Business and Transaction Data (if applicable)

  • Purchase history
  • Payment and billing information (processed via third-party providers)

4. How We Use Your Data

We process your personal data for the following purposes:

a) Submissions and Publishing Activities

  • To review and assess manuscripts and proposals
  • To communicate with authors and contributors
  • To maintain internal records of submissions and correspondence
  • To develop, publish, and promote works

b) Business Operations

  • To respond to inquiries
  • To manage relationships with authors, agents, and partners
  • To administer contracts and publishing agreements

c) Website Functionality and Improvement

  • To operate and improve our website
  • To monitor performance and usage

d) Marketing (where applicable)

  • To send relevant updates, newsletters, or promotional material
  • You may opt out at any time

5. Legal Basis for Processing (GDPR)

We rely on the following legal bases:

  • Legitimate Interests
    (e.g. reviewing submissions, maintaining publishing records, operating our business)
  • Consent
    (e.g. marketing communications, where required)
  • Contractual Necessity
    (e.g. where you enter into an agreement with us)
  • Legal Obligations
    (e.g. financial record-keeping)

6. Retention of Data (Key Section)

We retain personal data for as long as necessary to fulfill the purposes outlined above.

In particular:

  • Submission materials and associated personal data may be retained indefinitely, even if a submission is not accepted for publication

This is necessary to:

  • Maintain accurate publishing records
  • Track prior submissions and correspondence
  • Protect against legal claims (including intellectual property disputes)
  • Support future opportunities or reconsideration

If you submit material to us, you acknowledge and accept that we may retain this information for these purposes.

7. Sharing of Data

We may share your data with:

  • Internal staff and editors
  • Freelance editors, designers, or contractors
  • Distribution and publishing partners
  • IT and hosting providers
  • Legal, accounting, and professional advisers

We do not sell your personal data.

All third parties are required to handle your data securely and in accordance with applicable laws.

8. International Transfers

As an international publisher, your data may be transferred to and processed in countries outside your jurisdiction, including Australia, New Zealand, the UK, the US, and others.

Where required, we ensure appropriate safeguards are in place, such as:

  • Standard Contractual Clauses (SCCs)
  • Working with reputable service providers with adequate protections

9. Data Security

We take reasonable technical and organizational measures to protect your data, including:

  • Secure servers and hosting
  • Access controls
  • Limiting access to those who need it

However, no system is completely secure, and we cannot guarantee absolute security.

10. Your Rights (GDPR)

Where GDPR applies, you have the right to:

  • Access your personal data
  • Request correction of inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Request data portability
  • Withdraw consent (where applicable)

Important limitation:

Where we retain data for legitimate publishing, legal, or record-keeping purposes, we may decline deletion requests where permitted by law.

11. Cookies

We use cookies and similar technologies to:

  • Improve user experience
  • Analyze website traffic
  • Support functionality

You can manage cookie preferences through your browser settings.

12. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for their privacy practices.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised effective date.

14. Contact

If you have any questions or requests regarding your data:

Exisle Publishing Pty Ltd
Email: [email protected]
Website: ExislePublishing.com